City Clerk

CITY CLERK DEPARTMENT DESCRIPTION:

• Provides accessibility to information for all persons, creates and protects the transparency of government, and provides an impartial, independent and accurate voice regarding the business of government. 
• Serves as a liaison, and bridges the gap, between the Board of Directors, City staff, and the public.  It is the mission of the City Clerk Department to establish trust and confidence in City government and to provide effective and efficient public service for all citizens.
• Creates an atmosphere within the City that fosters and sustains the ideas set forth in the Freedom of Information Act.
• Is dedicated to innovative processes and continued preservation of the City’s history.

CITY CLERK DEPARTMENT FUNCTION AND DUTIES:

• Custodian of the City seal and authenticates by signature and records all official legislative actions of the Board of Directors. 
• Acts as City archivist and historian relating to official acts.
• Provides administrative support to the Mayor and Board of Directors, City Manager, and all City departments, prepares and distributes Board of Directors meeting agendas and minutes, provides access to public records, maintains a comprehensive records management system, and coordinates the codification and publication of the City’s Code of Ordinances.
• Provides public notices, fulfills the statutory responsibilities required by law; is responsible for the management of all municipal elections; issues candidate filing papers, candidate disclosure statements, and ballot measures, including initiative, referendum, and recall petitions.
• Pledges an informed, professional, effective, and accountable staff to meet the needs of the Board of Directors, the City staff and the community.
• Maintains an open, diplomatic and neutral relationship with online, print, radio, social and television news media.